• The Board of Education has established the following rules and regulations regarding attendance, absences and excuses for students. These rules and regulations are intended to comply with Missouri compulsory attendance law (167.031, RSMo.) Which establishes compulsory attendance for all children between the ages of seven and sixteen unless their education is provided by other acceptable means or otherwise excusable under the law?


    1. In case of absence, it is the responsibility of the parent/guardian to notify the school. If the school is not notified on the day of absence, a note from the parent/guardian will be required on the first day of the student's return to school. The absence will be recorded as unexcused if a note or telephone call is
    not received.

     

    2. Excusable absences include:


    a. Illness of the student (a physician’s statement will be requested for absences in excess of five per semester in order for the absence to be excused.)
    b. Days of religious observance
    c. Death in the family
    d. Doctor and dental appointments (parents are encouraged to make those appointments outside of school hours if possible.)
    e. Court appearances
    f. Other absences to be considered at discretion of administration on an individual basis. When a parent is aware in advance that their child will be absent from school, it is the parent’s responsibility to inform the school prior to the absence. Documentation will be required to support a pattern of absences which, in total, are seen as excessive.

     

    3. All assignments missed due to absences are expected to be made up. Work missed as a result of unexcused absences cannot be made up for credit at the high school unless the time missed is also made up. The time must be made up during Saturday school. It shall be the student’s responsibility to meet with the teacher and receive the necessary instructions and assignments as per the following procedures.


    a. The student shall obtain assignments from appropriate staff members.
    b. Arrangements should be made in advance if the absence is foreseen.
    c. All assigned work should be submitted upon returning to school if the absence is prearranged.

    All classroom work (to include tests) shall be completed as indicated by the individual classroom teacher.

    If make-up time is required as a result of an unexcused absence, the make-up time must be scheduled within one week of the date of return to school.

    Once the student has scheduled the Saturday school time, the classroom teachers will be notified to send the appropriate make-up work to the Saturday school instructor.

    If make-up time is required as a result of an unexcused absence, the make-up time must be scheduled within one week of the date of return to school.

     

    4. Attendance patterns for all students will be monitored. The principal and/or staff will take appropriate action to investigate absences that are not excusable. Five (5) total absences per semester will be considered excessive for the purpose of potentially establishing a pattern of truancy or educational neglect (nature of absence will be used to assist in determining the appropriate course of action). The following procedures will be implemented once a student is absent.


    Beginning with the first student absence:


    • If the parent/guardian does not contact the school to report the absence, the school will make contact by phone or letter to inform the parent of the absence.
    • The parent/guardian will be made aware of the student’s attendance, and school district policy/regulations.

     

    Five (5) days of absences per semester:

     

    • The school will send a letter of concern, which includes the attendance policy/regulations, and a copy of the student’s attendance record.
    • The letter may include a request for a parent/student/counselor conference.
    • The student’s attendance patterns will be identified and discussed.
    • If a parent conference is required, a plan will be developed to improve the student’s attendance.
    • Parents will be informed of possible outside agencies referral, if absences continue.
    • Referral to care team will be made.

     

    Ten (10) days of absences per year:

     

    • The school will send a letter of concern, which includes the attendance policy/regulations, and a copy of the student’s attendance record.
    • The letter will include a request for a parent/student/counselor/principal conference.
    • Excusable absences will be considered prior to the school notifying either the Jefferson county juvenile office and/or the division of family services, whichever applies after the student’s tenth absence for students under the age of sixteen years old.
    • Develop or revise plan to improve attendance.

    Appropriate referral agency:

     

    • Division of family services will be notified when parents have not cooperated with schoolbased efforts (calls, letters, and conferences) and absences continue.
    • Juvenile office will be notified when parents have cooperated with school-based efforts, the juvenile has not cooperated, and absences continue.

     

    The school will maintain the following documentation and/or data:

     

    • Document the dates of letters, policies, and regulations that are sent to parent.
    • Document phone calls and parental responses.
    • Document conference dates and parental responses.
    • Document attendance plans and any revisions.
    • Maintain student attendance records.

     

    5. Any absence from class as a result of a school-sanctioned activity will be considered an excused absence for purposes of this regulation. (Example: field trip, athletic event, student activity, etc.)


    6. Days of student suspension are not considered days absent for purposes of this regulation. Students will be allowed to make up their work for the first short-term (10 days or less) suspension. Students with more than one suspension (10 days or less) during the year will not receive credit for the work missed during repeat suspensions at the high school unless the time missed is also made up. This time must be made up during Saturday school. The student must schedule the Saturday school within one week of the date of suspension. Students will be required to complete all missed work due to suspension in Saturday school and may attend Saturday even if the suspension days are still being served. The appropriate number of Saturday school sessions must be scheduled in order for all missed work to be complete. Once the student has scheduled the Saturday school time, the classroom teacher will be notified to send work to Saturday school instruction. Students on long-term suspension would be allowed to complete work for credit in classes where this is possible.

     

    When the student and his/her parents choose for the student to serve out-of-school suspension instead of the in-school suspension, the student will not be allowed to make up his/her work for credit.


    7. Exceptions to this stated regulation will be made only by administrative discretion on an individual basis. Any absence not accounted for will be considered an unexcused absence.


    8. The district’s inadvertent failure to comply with any procedure set forth in the regulation, including but not limited to the notice provisions, will not protect the student from the consequences for excessive absence as provided in this policy.

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